Organise it yourself

Organizing an event can require quite some administrative know-how. We’d like to point you in the right direction. Organizing an event on the public road? Then apply at the digital event office of the City of Antwerp. Organizing an event with your student club?

Material rental is often free or for a song. As soon as you’ve applied for an event on the public road with the city, you will automatically receive a material list. Fill it in as detailed as you can six weeks ahead, like this you can enjoy the free drop off and pick up!

Organizing an event at a private domain? Then apply for material at STAN. Fill out the application form and get it to us at least six weeks ahead via hello@stanstan.be. As a renter, you’re responsible for the material yourself, and student clubs can only rent material for free if they’ve signed the Inauguration and Party Charter. You can rent audio-visual material at a democratic price at ZAPPA-uitleen. Make sure to do so in time, at least five weeks ahead! Sports material can be rented at a sports rate with the lending service of Buurtsport (a service of the city of Antwerp).

Got a great idea that turns out to be too pricey to cover yourself? There are a few doors you can knock on without hesitation. First check with the Student Facility Service of your educational establishment. They will not sponsor parties, but for a day of wall climbing or a theatre night they might have something spare in their budget. Mind you! At the uni, that budget is already divided among the student clubs. They receive annual subsidies to organize activities.

At different places around town, you can find info pillars and posting pillars. Take a few rules into account and your message will get to its audience in no time. The police and the city are pursuing active measures to posting signs/posters illegally (on electricity cases or lantern poles for example) and fines can go up to €350. So make sure to carefully read about the mounting policy.